These are the steps to follow to pay an individual an honorarium for an engagement at The Citadel

These are the steps to follow to pay an individual an honorarium for an engagement at The Citadel. Please begin this process as soon as you determine the need for an honorarium payment, so that the required paperwork can be completed and the individual can be paid promptly.

The Citadel will make payment only to the individual performing the service. Honorariums will not be sent to a third party, such as a foundation.

1. Determine whether the individual you are paying (payee) is an employee of a South Carolina State Agency. If the payee is a state employee, you must contact Bridgette Beasely (953-6989) at Human Resources and go through the dual employment process. If the payee is not a state employee, proceed to step #2.

2. Determine whether the payee is a United States Citizen. If the payee is not a

citizen, you must contact Kristi Cowart (953-5028) in Financial Services and she will direct you through the payment process. If the payee is a United States Citizen, proceed to step #3.

3. You have determined that the payee is not a state employee and is a

citizen. The following forms should be completed and sent to Procurement Services.

Contract form
W-9
SC I-312 (if payment is over $10,000 and individual is not a resident of SC)

4. Depending on the payment amount, do the following:

Under $1,500: prepare a Purchase Requisition (PR) and note "Check with Order." If you wish to have the check returned to you, please note in the body of the PR. You can also send an email to AP@citadel.edu requesting the check be returned.

$1,500 or over: contact your respective Procurement Officer and he (she) will assist with the process.

5. Send a copy of the contract form to Accounts Payable to be used as backup for the payment. This is necessary because we will not receive an invoice from the payee.

6. You should count on at least 10 days for this process, and also remember that payment cannot be made until the individual has returned the completed W-9 and Accounts Payable receives the contract.

Any questions for Accounts Payable, please call or e-mail Andrea Ackerman (953-6552).