TIME SHEETS
 

• Each department should have a departmental time keeper.

• Each non-exempt and temporary employee should complete an internal time sheet. It should be signed by the employee and supervisor then submitted to the departmental time keeper. (Non-exempt employees are reported on a time sheet, but exempt employees are not.)

• The departmental time keeper should use the internal time sheets to complete the master time sheet, sign it, have the department head sign it and forward to payroll. 

• Time sheets are sent to departments each pay period. Time sheets are due to payroll the day after payday.

• The departmental time keeper should also keep an internal time sheet as well as record his/her time on the master time sheet.

• Time should always be recorded to the nearest quarter hour.

 

• An employee must have prior approval to work over 40 hours a week and to receive compensatory time for those hours. The full overtime policy can be found on Human Resource’s web page.

• An overtime approval form (http://citadel.edu/fins/overtime.pdf) must be submitted with the time sheet.

• Non-Exempt employees (on a time sheet) should complete a leave request form (http://www.citadel.edu/hr/forms/empleavereq.pdf). The employee and supervisor should sign it. The payroll copy of the approved leave slip should be given to the departmental time keeper.

• Exempt employees (not on a time sheet) should enter leave on the LAR system under one-stop desktop.

• Time should always be recorded to the nearest quarter hour.

RECORD KEEPING
 

• The department should retain the yellow copy of the master time sheet with all internal time sheets and leave slips attached.

• Time sheets should be retained for 3 years.