College Policies

This page is the policies website of The Citadel, The Military College of South Carolina. Officially approved college-wide policies are displayed here. Except as outlined below, the most current version of a policy will be found on this site. Schools and Departments may host non-college wide policies on their own websites. However, any copies (print or online) of policies that are inconsistent with the official version hosted on this page should be disregarded.  NOTE:  All policies should be reviewed and updated at least every two years.  The Office of Primary Responsibility (OPR) is responsible for reviewing, updating, and coordinating policies under their control with assistance from the Office of Institutional Compliance (OIC).

To view Citadel Policies Alphabetically (A-Z)

Policies by Department/Office:

Board of Visitors	Memo Number	Date Issued	Office of Primary Responsibility (OPR)
College Regulations		7 Jun ’24
Conflict of Interest
Gift Naming Opportunities and Other Recognitions Policy	1-001	21 Sep ’19	Vice President for Institutional Advancement
Nomination and Award of Honorary Degrees, The Palmetto Award and Other Honors Policy	1-002	18 Feb ’19
Events and Entertainment Policy	1-3	30 Jul ’09	Vice President for Finance and Business
Employee Life Sciences Act Bonus Program	1-4	28 Apr ’12	Vice President for Finance and Business
Affiliated Entities Policy	1-005	24 Feb ’23	President
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President	Memo Number	Date Issued	Office of Primary Responsibility (OPR)
Alcohol and Other Drugs Policy	2-003	15 Dec ’22	Campus Alcohol & Drug Information Center
Professional Relationships Policy	2-004	23 Aug ’22	Senior Vice President for Operations and Administration
Campus Safety Exercises, Drills, Tests, and Communications Policy	2-016	24 Jul ’23	Chief of Staff
Policy for Cadet or Non-Cadet Student Appeals of Disciplinary Decisions (including Annex A and Appendix 1 to Annex A)	2-018	23 Jan ’23
The Citadel Contracting Authority Policy	2-001	16 Apr ’24	General Counsel
Fraud, Waste, and Abuse and Compliance Hotline	2-501	19 Mar ’15	President
Discrimination Policy	2-027	10 Mar ’21	Human Resources
Internal Audit Charter	2-005	27 Jul ’09	Director of The Citadel Staff
Campus Trespass Policy	2-103	30 Sept ’22	Chief of Staff
Traffic and Parking on Campus Policy	2-107	17 Jun ’24	President
Missing Persons Policy	2-102	7 Sept ’22	Chief of Staff
Notice of Sexual Harassment and Nondiscrimination		11 Oct ’23	President
Campus Assessment Team (CAT) Policy	2-023	19 Jan ’24	Provost
The Citadel Ombudspersons	2-006	2 Apr ’19	Provost
Bulletin Boards and Posting on the Citadel Campus	2-013	18 Aug ’09	Director of The Citadel Staff
Procedures for Handling Discharged Cadets	2-012	31 Jul ’09
Privacy of Student Records under FERPA	2-002	23 Sep ’11	Office of Institutional Compliance
Title IX Grievance Policy	2-024	15 Aug ’23	Title IX Coordinator and Title IX Council
Temporary Suspension of Students	2-009	30 Jul ’09
Tobacco Product Free-Campus	2-014	08 Jan ’16	President
Involuntary Withdrawal	2-021	23 Aug ’10	President
Annual Disclosure Requirements for Compliance with NCAA Board of Governors Policy on Campus Sexual Violence	2-029	16 Aug ’22	Title IX Coordinator Athletic Director Senior Women’s Administrator for Athletics
Policy Organization and Management	2-100	19 May ’22	President
Citadel War Memorial and Summerall Chapel Policy	2-101	7 Sept ’22	Chief of Staff
President’s Leadership Award	2-106	11 Sept ’23	Chief of Staff
Cadet Appeals of Honor Decisions	2-400	23 May ’23	Krause Center for Leadership & Ethics
Grooming Policy for Non Cadet Student Athletes	2-111	24 Jul ’24	Chief of Staff
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Provost	Memo Number	Date Issued	Office of Primary Responsibility (OPR)
College Catalog
Faculty Manual		26 Apr ’24	Associate Provost for Academic Affairs
Awarding of Bachelor Degrees to Professional or Graduate Degree Recipients	Gen. Order 4	13 Feb ’01
Verification of Citizenship or Immigration Status	1-1	07 Feb ’09
Col McMillan ’38 Policy on Award of Posthumous Degrees	3-007	31 Jan ’22	Provost
Policy on Post-Tenure Review	3-602	15 Apr ’14	Associate Associate Provost for Academic Affairs
Tenure and Promotion Policy	3-601	20 Oct ’23	Faculty Tenure and Promotion Committee and Tenure and Promotion Appeals Committee
Regulations for Non-Cadet Students and Cadets in Day Student Status for Fall/Spring Semesters and All Students for Summer School and Barracks Regulations for Summer School	3-107	18 Dec ’20	Associate Provost for Academic Affairs
Teaching Summer Classes and Semester Overload Policy	3-001	18 July ’24	Provost
IT & Telecommunications Policies
Computer and Networking Use Policy	3-302	4 Apr ’24	Chief Information Officer
Digital Privacy Policy	3-306	5 Apr ’24	Chief Information Officer
Information Security Policy	3-608	14 Feb ’22
Information Technology Use Policy (Non-Student)	3-607	10 Feb ’22
Mobile Device Distribution and Use Mobile Device Stipend Form	3-607	18 May ’17
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Commandant	Memo Number	Date Issued	Office of Primary Responsibility (OPR)
Blue Book (Cadet Regulations and Discipline)
White Book (Standard Operating Procedures)
Cadet Life
Transporting Cadets For Medical Care	4-003	11 Aug ’17	Infirmary
Religious Accommodation Policy	4-004	25 July ’23	Religious Activities
Religious Activities Policy	4-006	12 Sept ’19	Religious Activities
Inurnment of Human Cremains at The Memorial Bell Tower Columbarium Policy	4-005	20 June ’18	Chaplaincy
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Finance & Business	Memo Number	Date Issued	Office of Primary Responsibility (OPR)
Charging Privileges	5-1	03 Aug ’09	Financial Services
Meal Money for Student Travel	5-2	03 Aug ’09	Treasurer
Payment for Food Items	5-3	03 Aug ’09	Financial Services
Electronic Commerce Policy	5-004	23 Apr ’15	Treasurer
Delinquent Student Accounts Policy	5-005	20 Jul ’15	Financial Services
Boating Center Policy	5-201	11 Jan ’24	Auxiliary Services
Human Resources
Attendance and Leave Policy	5-117	01 May ’24	Human Resources
Grievances and Appeals Policy	5-111	01 May ’24	Human Resources
Employee Performance Management System	5-115	01 Aug ’22	Human Resources
Tuition Waiver Policy Tuition Waiver Request Form – Classes Outside Working Hours Tuition Waiver Request Form – Classes Within Working Hours Tuition Waiver Request Form – Athletic Department	5-105	01 May ’24	Human Resources
Official Personnel Files and Records Release	5-106	01 May ’24	Human Resources
Drug Free Work Policy	5-107	01 May ’24	Human Resources
Nepotism Policy	5-108	01 May ’24	Human Resources
Progressive Discipline Policy	5-109	01 May ’24	Human Resources
Overtime Policy	5-110	01 May ’24	Human Resources
Reduction in Force Policy	5-112	01 May ’24	Human Resources
Recruitment Policy	5-118	01 May ’24	Human Resources
Immigration Sponsorship Policy	5-119	01 May ’24	Human Resources
Essential Personnel Policy	5-148	01 May ’24	Human Resources
Faculty and Administrative Staff Positions with Military Rank Policy	5-113	01 May ’24	Human Resources
Pay Plan	6-116	20 Jun ’17	Human Resources
Telecommuting Remote Work Policy Telecommuting Request Form	5-120	01 May ’24	Human Resources
Mandatory Training Policy	5-125	01 May ’24	Human Resources
Family and Medical Leave Act Policy	5-129	14 Jan ’09	Human Resources
Wear and Appearance of Military Uniforms, Civilian Clothing and Department Uniforms	5-128	01 May ’24	Human Resources
Employee and Team of the Year	5-138	01 May ’24	Human Resources
Mother Friendly Employer Policy	5-149	01 May ’24	Human Resources
Tuition Exchange Policy	5-153	23 May ’24	Human Resources
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Operations & Administration	Memo Number	Date Issued	Office of Primary Responsibility (OPR)
General
Title IX Council	6-507	09 Apr ’19	Title IX Coordinator
Facilities & Engineering Policies
Housing Policy	10-205	16 Feb ’24	Facilities and Engineering
Use and Operation of 15-Passenger Vans	6-4	30 Jul ’09
Work Request for New Construction or Renovation	6-1	30 Jul ’09
Use of Citadel Facilities	6-404	26 Mar ’24	Senior Vice President for Operations and Administration
Institutional Compliance
Non-Retaliation (“Whistleblower Protection”) Policy	6-201	7 Jan ’20	Institutional Compliance
Protection of Minors Policy Protection of Minors Forms	6-510	22 Mar ’18	Institutional Compliance
Public Safety Policies
Fire and Life-Safety Equipment Tampering Policy	6-3	31 Jul ’09
Campus Event Security Screening Policy	6-428	24 Jul ’19
Identification Card	5-130	23 Jun ’16	Public Safety
Visitors on Campus	2-19	13 Aug ’10
Pets on Campus	6-411	12 Apr ’16
Unmanned Aircraft Systems (UAS) “Drone” Policy	6-402	01 Feb ’22	Public Safety
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Communications & Marketing	Memo Number	Date Issued	Office of Primary Responsibility (OPR)
The Citadel Brand Assets Policy	7-006	25 Jul ’23	Communications & Marketing
Media Policy	7-2	30 Jul ’09
Social Media	7-004	10 Oct ’17	Marketing Director
Political Activities of Cadets, Students, Faculty and Staff	7-110	02 Oct ’20	Office of Communications and Marketing
Communication Policy	7-005	17 Mar ’21	Communications & Marketing
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Athletics	Memo Number	Date Issued	Office of Primary Responsibility (OPR)
Policy on Honoring Jerseys	8-001	31 Jul ’09	Athletics
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Institutional Advancement	Memo Number	Date Issued	Office of Primary Responsibility (OPR)
Gift Naming Opportunities and Other Recognition Policy	1-001	21 Sep ’19
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This policy website is maintained by the Office of Institutional Compliance (OIC). Copies of these policies are maintained in that office, located in Bond Hall, Room 310. Any questions concerning these policies, or requests to review print copies of these policies, should be directed to the Office of Primary Responsibility (OPR) as listed in the policy or:

Barbara L. Hickson
Paralegal/Compliance Specialist
The Citadel, The Military College of South Carolina
Bond Hall, Room 310
Charleston, SC 29409
(843) 953-3640
(843) 953-5509 (fax)
barbara.hickson@citadel.edu

or

Mark C. Brandenburg
General Counsel
The Citadel, The Military College of South Carolina
Bond Hall, Room 182
Charleston, SC 29409
(843) 953-5252
(843) 953-5509 (fax)
mark.brandenburg@citadel.edu