Internal Scenarios

Step 1 – Check “alcohol will be served” box on the IPC Form and complete the Events with Alcohol Form (to be sent via DocuSign). If you do not receive this form, contact Maeve Finan at mcunning@citadel.edu or (843) 953-5024.

Step 2 – All forms must be approved by both the Chief of Staff and Public Safety.

Step 3 – Security is required at all internal events with bar services. Contact Public Safety to schedule an off-duty Citadel police officer(s) to work your event. The cost for security will be paid through an Interdepartmental Transfer at the expense of the internal group.

Step 4 – To order bar services, visit the Internal Services page!

Step 1 – Email Auxiliary Services at auxiliary@citadel.edu for approval to bring a food truck(s) to campus.

Step 2 – Upon approval, complete a Mobile Food Vehicle Inspection Checklist and send to Jesse Soares, Fire Marshal, at jsoares1@citadel.edu.

Step 3 – Schedule an inspection with Jesse no later than 48 hours in advance of the food truck(s) arrival.

Step 1 – Complete a Protection of Minors Packet. Start this process early because it can take over a month to compile all necessary documentation.

Step 2 – Send the completed packet to child.protection@citadel.edu at least 2 weeks prior to your internal event.

Step 1 – COMING SOON!

Step 2 – Upon approval, collaborate with Auxiliary Services to create a TransAct eMarketplace to collect registration fees.

Step 1 – Email Communications & Marketing at ocm@citadel.edu for approval to bring media (i.e. reporters, photographers, film crews) to campus.

Step 2 – Upon approval, media members must be escorted by OCM staff at all times. For further information about media, visit the For The Media page!

Step 1 – Complete a Sponsoring Organization Event Request Form.

Step 2 – All sponsored events must be approved by either a Vice President or Dean.

Step 3 – Contact the appropriate Contracting Authority (see below) to generate a rental contract for the non-Citadel organization to sign.

Step 1 – Submit an EMS Reservation to reserve space for sales and solicitation. A confirmed request is required.

Step 2 – Submit a Sales and Solicitation Form to Auxiliary Services for approval to sell products on campus.

Step 3 – Upon approval, collaborate with Auxiliary Services to create a TransAct eMarketplace to collect payment for products.

Step 1 – Complete an Outdoor Assembly Event Permit and send to Jesse Soares, Fire Marshal, at jsoares1@citadel.edu.

Step 2 – Large-scale events also require on-call technicians (i.e. plumbers, electricians) and police officers. Schedule additional personnel with Facilities & Engineering and Public Safety respectively.

Step 1 – Complete a Tent Membrane Structure Permit and send to Jesse Soares, Fire Marshal, at jsoares1@citadel.edu.

Step 2 – Schedule an inspection with Jesse no later than 48 hours in advance of the tent and/or bounce house installation.

Step 1 – Send information about your upcoming internal event to Chelsea Harper, Communications Specialist, at charper3@citadel.edu. Helpful details include event name, location, date, brief description, etc.

Step 2 – The Media Relations team will post an article about your event (if it’s the right fit) to Upcoming News – a platform geared towards events open to the public and media.