Facilities & Engineering Service Support
GENERAL INFORMATION
To render maximum service to The Citadel, F&E must closely coordinate its activities with all departments and activities. The following principles govern that service:
- All departments and campus entities should advise F&E as far in advance of needs or events which require support.
- Costs may be associated with providing the support needed per request.
- All communications with public utility companies should be conducted by F&E, except those involving utilities contracted by the individual activity or department
F&E goals are to provide a consistently rapid response and high level of maintenance and repair services for The Citadel. When emergencies arise, however, first priority must be given to the emergency. Emergencies are defined as those problems requiring immediate action to avoid interruption of such essential services as electricity, water, gas, heat, air conditioning, plumbing, or those conditions which are considered hazardous to personnel, equipment, and facilities. Servicing computer installations, the Infirmary, student housing, etc. is always handled on a priority basis.
FACILITIES & ENGINEERING COSTS
Expenses of operating and maintaining college facilities are charged to the appropriate budget of the F&E account. F&E costs are classified into two categories: facility management and departmental. Facility management budgets are for operations, maintenance, and repair of facilities designated as Education and General (E&G), as determined by the SC Commission of Higher Education (CHE). Typically, these are costs not charged to a department or activity. Facilities maintenance and operation generally include: the building envelope (roof, wall, windows, and doors); utility systems (electric, gas, water, and sewer); heating and air conditioning systems; pest control; custodial services; grounds maintenance; refuse collection; and permanently installed building furnishings such as blackboards, podiums, wall treatments, paint, floor coverings, etc.
Costs associated with the support, maintenance, repair, and operation of facilities, equipment, and activities other than E&G are considered departmental costs and are chargeable to the department requesting the services. Departmental responsibilities include furniture, desks, partitions, pictures, special lighting and sound equipment, laboratory equipment, cabinets, shelves, etc.
Examples of chargeable and non-chargeable services:
| Service | E & G Activities | Auxillary Activities |
| Paint exterior of building | N/C | C – unless part of and E&G facility |
| Repair roof | N/C | C – unless part of and E&G facility |
| Move /Assemble departmental furniture | C | C |
| Replace light bulbs | N/C | N/C |
| Hang pictures | C | C |
| Relocate – department choice | C | C |
| Relocate – college mandate | N/C | N/C |
| Provide paint for self-help | N/C | N/C |
Support for special activities or events includes but is not limited to college sponsored sports camps, HOBY, CSI and US Air Force Junior ROTC and are handled in accordance with separate Memorandums of Understanding. Support to other camps, activities, and functions are handled on a case-by-case basis where they are typically financially responsible for all services rendered.
Event setups fall into both chargeable and non-chargeable categories. Generally setups for the Corps of Cadets, the President’s Office, the Board of Visitors, and the Director of Public Relations are funded by the college operations budgets. Event setups for Departmental activities and Auxiliaries are chargeable. For further questions, contact the Director of Facilities Finance at (843) 953-6327 for more information.
DEPARTMENTAL CHARGES
Work requested by college departments for work not funded in the Facilities Management budget are charged to the requesting department. Work orders are setup for all services to be performed by F&E. As work is performed or materials received, the costs are charged to the designated account and will be reflected in Intra-Institutional Transfer (RQ) document. Work order charges are substantiated by labor summary sheets, material/inventory requisitions, purchase orders, and departmental credit card receipts. If further information is needed about F&E charges, contact the Director of Facilities Finance at (843) 953-6327.
HEATING AND COOLING SYSTEMS
Many of the central heating and cooling systems at The Citadel are designed to serve individual buildings or building complexes and require the manual switching of the system from heating to cooling or from cooling to heating. This changing of systems is normally made by HVAC Shop personnel in coordination with the Chief of Utilities, the dean or department head of the building, and the VP for Facilities and Engineering. These changes are initiated as weather dictates, usually around April 15 and October 15. During certain periods of the year, a NO ENERGY policy may be observed to reduce energy consumption. A copy of the policy may be found below. Typically, this occurs before and following the cooling or heating seasons.
Because of the systems’ design, converting from cooling to heating or vice versa may take approximately 24 hours to complete. Therefore, once a conversion is made, it cannot be easily changed again. If it is considered necessary to change the system at some other date, the dean, department head, or other authorized representative should send a written or email request to the VP for Facilities and Engineering at (843) 953-5304.
Heating and Cooling Policy
“NO ENERGY” PERIOD CRITERIA FOR THE CITADEL CAMPUS AND FACILITIES
Heating and cooling equipment will be started and shutdown as announced in accordance with the following criteria:
- Heating Season start-up and shutdown will be announced when the following criteria are met:
- Heating systems will be started in the second quarter of the fiscal year (October to December) when the average outdoor temperature (0600-2200) falls below 60 degrees for three consecutive days.
- Heating systems will be shutdown when the average outdoor temperature (0600-2200) is above 60 degrees for three consecutive days.
- Cooling Season startup and shutdown will be announced when the following criteria are met:
- Cooling Season starts when outdoor temperature and coincident relative humidity fall on or to the right of the “comfort line” at Figure 1 for four out of five consecutive days.
- Cooling Season ends when outdoor temperature and coincident relative humidity fall to the left of the comfort line at Figure 1 for four consecutive days.
These criteria do not apply to faculty housing or the infirmary. In addition, exceptions to the “no energy” period will be made as necessary on a case-by-case basis; i.e., facilities with sensitive equipment or merchandise. Request for deviations or exceptions to these policies must be made to the Vice President of Facilities and Engineering in writing.